Staff on the Move

Mobility Compass
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Arqus Mobility Compass

Students on the move Staff on the Move

All Arqus universities welcome colleagues from other institutions who are looking for opportunities for professional growth, and they continuously collaborate to create new projects aimed at enhancing skills development. We support the development of competences across different roles and fields by designing both virtual and physical international mobility programmes, which facilitate the exchange of knowledge and good practices.

Staff mobility in higher education institutions can be designed and placed within different frameworks, depending on the profile and the competences of the staff member involved. Adopting the categories used in the Erasmus+ programme, we can divide staff mobility into mobility for training and mobility for teaching, depending on the type of activity carried out during the project. 

This section introduces the main types of staff mobility activities and provides some insights into how Arqus promotes them.


Training opportunities

If you are a prospective trainee planning your international mobility, we invite you to contact the International Relations Office of the host institution you have chosen for your training.

IRO officers will guide you through the available opportunities and advise you on the best options for your future training pathway.

They will also help you get in touch with the relevant research group if you are a researcher or lecturer wishing to combine teaching and training activities.

If the host institution accepts administrative staff, the IRO personnel will support you in identifying the proper office or department and a suitable training program, whether it is job shadowing, an observation period, or any other form of training.

Moreover, teaching and training periods abroad may be carried out as blended mobility, also combining virtual activities.

In general, we suggest that you contact your future partner as far in advance as possible and allow enough time for your request to be processed.

Arqus staff weeks

All Arqus universities organize staff weeks, sometimes occasionally and in other cases even on an annual basis.

Staff weeks are training programs that allow trainees to deepen their knowledge on a specific topic or to learn more about how to address common challenges in their daily work.

Arqus Staff Weeks

Staff Training Weeks are crucial events that focus on professional development, knowledge exchange, and fostering collaboration among staff members across universities or organizations. Being part of an Alliance is very challenging and it is very important to find ways to connect, interact and learn from each other. The Arqus Staff Week aims at bringing Arqus staff together, providing opportunities for staff to enhance their skills, share experiences, and identify solutions to common challenges.

Target group: Professional services staff from Arqus institutions.

Duration: Between 3-5 days.

Main objectives:

  • Enhance skills and knowledge: discovering new tools, resources, and best practices.
  • Networking and collaboration: to build stronger relationships between universities, allowing for more effective collaboration.
  • Addressing common challenges: to discuss challenges, propose solutions, and find common ground for improvement.
  • Fostering innovation: to develop creative thinking, new ideas, and pilot projects.

Activities:

  • Workshops and group sessions: centered on problem-solving, idea generation, and sharing successful case studies.
  • Collaborative social events: informal networking sessions to encourage staff to connect and collaborate beyond the formal workshops.
  • Communication and intercultural practices: understanding cultural diversity and developing cultural sensitivity competences.
  • Language Crash-courses.

Past events:

Here are some examples of past staff weeks hosted by Arqus partners:

The distinctive feature of staff weeks is that trainees are offered a carefully designed program and have the opportunity to carry out their training experience as a group.

As staff weeks have specific application procedures, we encourage you to contact the host institution to check terms and deadlines.

If you are a beneficiary of an Erasmus+ grant for staff training, you will need to prepare a mobility agreement outlining your program and learning objectives.

For more information about upcoming staff weeks in Arqus, don’t hesitate to contact us!

Arqus summer schools

Past summer school offered for teaching staff:

Arqus staff training weeks for professional services staff:

Training opportunities within Arqus for Early-Stage Researchers/ PhDs, such as:

Arqus for Ukraine

Arqus for Ukraine 2023

Arqus Summer School on Democracy: Ukraine on the road to Europe

Organized by the University of Wroclaw in partnership with the Arqus Alliance and the European Parliament Office in Wroclaw, this initiative traces its origins back to the Summer School on Democracy, organized by the University of Wroclaw’s Institute of Political Science in 2013. The school provided young scholars with an opportunity to engage in critical reflection on Ukraine’s ongoing political and economic transition.

The Summer School was held from 22 to 26 May 2023 at the European Parliament and hosted 20 participants: 14 from Ukrainian universities, 5 from Arqus universities, and 1 from the University of Wroclaw. Participants had the opportunity to attend lectures and workshops and to share their perspectives on the war situation. Doctoral students from Ukrainian universities presented on the political, social, and economic changes caused by the war, while doctoral students from Arqus partner universities discussed the political, social, and economic consequences of the war in Ukraine for their own countries. The specific topics were related to the scientific interests of the individual participants.

Karst and Speleology Summer School

The “Arqus Karst and Speleology Summer School” was held from 16 to 23 July 2023 for 21 participants: 19 from Ukrainian and Arqus universities and 2 from the University of Wroclaw. During the week, participants conducted archaeological and paleontological excavations, accompanied by geomorphological and geological studies of cave sediments. Excursions were also organized to showcase selected archaeological, paleontological, and geomorphological sites in the Krakow-Czestochowa Upland.

The lectures and practical classes covered topics such as the methodology of paleontological and archaeological research, the evolution of Poland’s fossil fauna, geological mapping using spatial data, and other related subjects.

Study visits

A total of 60 study visits were carried out: 20 for academic staff, 20 for administrative and management staff, and 20 for students. Each Ukrainian partner recruited participants and provided the coordinators at the University of Wroclaw (UWr) with a list of accepted students and staff. Of these, 22 participants visited the University of Granada, 1 visited the University of Graz, 16 visited the University of Minho, 7 visited the University of Padua, 7 visited the University of Vilnius, and 7 visited the University of Wroclaw.

Project coordinators at UWr’s BWM prepared financial agreements and sample documents for participants to organize their trips. Substantive programmes for the visits were created through tripartite cooperation between the home university, the host university, and UWr as the coordinating institution. UWr was also responsible for preparing grant disbursements and managing the settlement of the trips.

Workshops

Workshops were held on 24–25 April 2023, initially aimed at the administrative and scientific staff of higher education institutions in Ukraine. Experts discussed topics including ‘The Contemporary Model of University Management in Response to the Challenges of the 21st Century: The Example of the Arqus Consortium.’ The keynote focused on the university’s responsibilities in addressing the challenges of the 21st century. Additionally, a methodology for consortium building and project management in a cross-cultural environment was presented.

Academic staff from Ukrainian universities also had the opportunity to learn about the methodology for developing joint study programmes, while administrative staff were introduced to the concept of social responsibility in business.

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Arqus Solidarity with Ukraine 2024

Arqus Summer School on Democracy: Ukraine on the road to the European Union

The Summer School was held from 2 to 8 June 2024 at Wojnowice Castle and marked the second edition of this event since 2023. It was attended by 16 participants (students and doctoral students) and 4 lecturers: 2 from Ukraine and 2 from the University of Wroclaw (UWr). Seven participants represented Ukrainian partner universities, six represented Arqus universities (University of Granada and University of Vilnius), and two represented the University of Wroclaw.

Prof. John O’Brennan from the University of Maynooth and Prof. Oscar G. Luengo from the University of Granada joined the event as guest speakers. The programme included a series of lectures and panel discussions on Ukraine in the context of European integration and the current war situation. Doctoral students presented on the political, social, and economic changes caused by the war.

Arqus Karst and Speleology Summer School

The Summer School was held from 21 to 28 July 2024 in Siedlce and marked the second edition of this event since 2023. It was attended by 14 participants (international students) and 4 academics: 2 from Ukraine and 2 from the University of Wroclaw (UWr). The programme included lectures in paleozoology, archaeology, geology, and geomorphology; hands-on activities in research methodology, geological mapping using spatial data, and data creation and management in a GIS environment; as well as practical excavation activities in the Krakow-Czestochowa Upland.

Study visits

A total of 28 study visits were carried out: 9 for administrative staff, 10 for academic teachers, and 9 for doctoral students. Participants were recruited by Ukrainian partners and approved by coordinators at the University of Wroclaw (UWr). The study visits were organized as five-day conventions, with two additional days allocated for travel: 14–18 October 2024 for administrative staff and 4–8 November 2024 for academic teachers and doctoral students.

The programme included a meeting with Ms. Anna Juras, Head of the Excellence Initiative – Research University office; a meeting with Dr. Jarosław Syrnyk, the Rector’s Plenipotentiary for Cooperation with Ukraine; a workshop on publication writing led by Dr. Tomasz Woźniakowski; and a meeting with representatives of the Student and Doctoral Activity Center.

Workshops

The workshops were held on 18–19 April 2024, with two additional days allocated for travel, and were attended by 24 participants.

Ten representatives from Ukrainian universities (one from the administrative and management team and one teaching staff member from each partner university) participated in the workshop titled Introduction to Microcredentials: Microcredentials as a Tool for Changes in the Educational System. This workshop, designed for academic and management staff, aimed to familiarize Ukrainian partner universities with the concept of short-form training and the acquisition of professional qualifications, as recommended by the European Commission.

Fourteen representatives of the International Cooperation Offices—two from each Ukrainian partner university, two from the University of Padova, and two from the University of Granada—attended the second workshop, Arqus International Officer as a Leader of Change: Cultural Mediation as a Tool for Building an Open Academic Environment. This workshop aimed to establish and strengthen contacts among staff of international cooperation offices.


Teaching opportunities

In Arqus, the majority of visiting lecturers are welcomed and supported directly by the Faculties and Departments involved, but there are also programmes that enable teaching staff to create international mobility pathways involving groups of students.

The main examples are Arqus Twinning 2.0 and Blended Intensive Programmes.

If you want to get in touch with your fellow lecturers, you can contact them for advice on how to properly organize your stay.

If you are unsure who to contact, feel free to reach out to the host institution’s International Relations Office.

Erasmus+ Programme

The Erasmus+ programme differentiates between mobility for training and mobility for teaching, providing financial support for periods ranging from 2 days to 2 months.

If you are interested in applying for an Erasmus+ grant for staff mobility,  we encourage you to contact your International Relations Office or the working group Arqus on the Move for support.

Arqus Twinning 2.0

Twinning 2.0 consists of an international mobility programme for two groups from two Arqus universities, made by 1 lecturer and 3 to 5 students, reciprocally visiting each other’s partner institution to carry out a common programme and share mutual learning experiences.

The length of the visits is 3-5 days (and 2 additional days for travel) and activities may vary in mode and type. They may include group trips, participation in international contests, joint workshops, summer schools, group projects, etc. Twinning activities might be implemented through regular (physical) mobility or even blended learning, foreseeing the interaction between the groups beyond the duration of their stays abroad.

During the academic year 2024/25, 11 Twinning 2.0 projects were implemented and more will be in the following years.

Whether you are a student or an academic interested in participating in a Twinning project, please contact mobility-hub@arqus-alliance.eu for more information.

Arqus Joint BIPs

Joint Arqus BIP (Blended Intensive Programme) is based on Erasmus BIP structure (minimum of 3 higher education institutions (HEIs) from 3 different EU countries) and financed through these funds. It is a short, intensive programme that uses innovative ways of learning and teaching, including the use of online cooperation, worth at least 3 ECTS. The programme may include challenge based learning where transnational and transdisciplinary teams work together to tackle challenges. By enabling new and more flexible mobility formats that combine physical mobility with a virtual part, blended intensive programmes aim at reaching all types of students from all backgrounds, study fields and cycles. The programme should involve at least 2 Arqus universities. The Arqus Alliance fosters the development of BIP providing partner universities the needed infrastructures: joint calls, coordination, management support.

The first joint Arqus BIPs have been developed during academic year 2024/25 with the participation of partner universities inside and outside the Alliance.

If you are interested in participating please contact the International Relations Office or mobility-hub@arqus-alliance.eu.


Post mobility

Recognition

We invite you to contact your home institution’s office to check whether the recognition of international staff mobility includes any established procedures.

If you are a beneficiary of an Erasmus+ grant, you will need to complete a reporting activity after your stay and provide an attendance certificate validated by your host institution.

 

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